Job Description

Job Description

Job Description

Job Overview:
We are seeking a dedicated and highly adaptable professional who thrives in a multifaceted environment. This role is ideal for an organized, proactive individual eager to expand their skill set across multiple departments. You will have the opportunity to contribute to key areas, including administration, accounting, real estate conveyancing, and marketing design, gaining valuable experience in a variety of functions. This is an exciting chance to grow within a dynamic team and make a meaningful impact on the success of our business.

Hours: Monday to Friday - 9:00 am to 4:00pm or 5:00pm

Key Responsibilities:

Administration/Reception:

• Manage front-desk duties, including answering phone calls, greeting clients, and directing inquiries to the appropriate team members.

• Organize and maintain office files, documents, email systems, and databases, ensuring that information is accessible and up to date.

• Provide general administrative support to the team, including managing schedules, handling correspondence, and maintaining office supplies.

• Keep the reception area professional, welcoming, and tidy at all times.

Accounts Payable & Receivable:

• Process and manage invoices, ensuring timely and accurate payment of accounts payable.

• Manage accounts receivable, monitor payment statuses, and process daily deposits.

• Assist in reconciling accounts, preparing financial reports, and supporting month-end financial processes.

• Collaborate with the finance team to maintain financial accuracy and ensure compliance with company policies.

Junior Conveyancer:

• Assist with the conveyancing process for property transactions, including preparing and reviewing contracts, agreements, and settlement statements.

• Coordinate with real estate agents, solicitors, and clients to facilitate smooth and timely property settlements.

• Maintain and update transaction records, ensuring that all documentation is accurate and complete at each stage of the process.

• Support senior conveyancers with administrative tasks, including liaising with third parties and managing correspondence related to property transactions.

Marketing Design:

• Assist in designing and creating marketing materials (brochures, flyers, presentations, digital content).

• Collaborate with the marketing team to maintain brand consistency across all platforms.

• Assist in managing the content calendar for timely and effective distribution.

Skills & Experience Required:

• Prior experience in administration, accounting, and/or conveyancing.

• Strong organizational skills, with the ability to handle multiple tasks simultaneously and prioritize effectively.

• Proficiency in various accounting software's and advanced Excel skills.

• Excellent written and verbal communication skills, with the ability to interact professionally with clients, vendors, and team members.

• A basic understanding of conveyancing processes is an advantage, but we are willing to provide training for the right candidate.

• Creative skills and experience with graphic design tools.

• Business professional attire.

• A proactive attitude, strong attention to detail, and a genuine eagerness to learn and develop professionally.

Why Join Us?

This is a unique opportunity to expand your skills across a variety of roles, with the potential to develop your career in key business areas. If you're seeking a dynamic position that offers hands-on experience in administration, accounting, conveyancing, and marketing design, we would love to hear from you!

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